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Spreading similar tasks across the whole day is the way to waste time
During the day business people may have endless list of tasks and there may be many similar ones among them. When doing them separately, it may take twice more time. It will be more effective if you group the tasks of the same type and assign them to the same time. For example, phone calls or meetings. If you group questions you need to solve and discuss it at one meeting rather than holding 3 different ones. If you know that you need to make 10 phone calls on a certain day, schedule them all at one time. This will save you a lot of time and make you more self-disciplined.
"Schedule similar tasks at the same time" To Do List
- Check your daily schedule and pick out the tasks that need similar methods to do them or require common skills from your side
- Put these tasks into the same task group and estimate the total time that they need to be done
- Define the most suitable time for performing each task group
- Use software to create tasks and schedule them on the same time
Action plan
- Start your scheduling software
- Choose Day view
- Drag and Drop similar tasks so that they were assigned to one time period or followed each other
See also:
Schedule your interruptions
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CentriQS Task Scheduling Solution CentriQS users can choose the most convenient way to schedule tasks. If most of your tasks require scheduling, you can add new tasks directly in the Scheduler view. If you schedule tasks from task list, you can drag'n'drop created tasks to the Scheduler panel. If you set task start and finish dates and time, you can do this on the Schedule tab of task detail view. Also CentriQS supports "splitting task" into multiple schedule items in case you plan to break task into parts and schedule them at different time and days of the week. |
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