Document Audit Software – an instrument to manage audits and track status

Document audit software is a type of program that can be used to control and track the processes of auditing (inspection of document’s content and formal structure) in organizations where the workflow is massively associated with turnover of different documents (for example financial companies or law firms). Such a tool can be applied to control business processes related to composing, preparing and verification of documents – with its help you are enabled to electronically outline such a process in the database (plan and schedule its flow) and keep updating the progress over its actual performance, so that all stakeholders (supervisors or documents auditors) can observe the evolution to add their suggestions or instructions when appropriate.

Let’s consider how such a multiuser system works:

As a specific example of software we can mention VIP Task Manager – a client-server solution for managing the working time and tasks. With help of that tool you can establish a collaborative virtual environment where users can approach a shared audit plan consisted of particular steps and tasks associated with different stages of document management. In other words it can be considered as a document audit system where all participants of this process can log-in to retrieve or update (report) necessary information. 

The technologies of this operation are the following:

1)      Installation of the server component of this software on your corporate server;

2)      Installation of the client applications of this program on computers of teammates;

3)      Setting up rules such as specific Workflows for tasks and Permissions to secure confidentiality;

4)      Composing the plan (by the manager) and attaching documents to particular tasks as appropriate, assigning tasks to performers (employees);

5)      Logging-in to learn flow of the process, individual tasks and expectations (by the employees);

6)      Instant reporting (by the employees) once something gets completed, and controlling progress over statuses of documents in real-time regime (by the managers);

VIP Task Manager is a multi-purpose solution that can be used for task and time management in different kinds of companies and businesses, and disregarding to the scope of their activities, it can be used to plan, schedule and report different kinds of business processes, including document audits. This program is not freeware, but effective commercial tool which can perfectly work for needs of small and medium businesses.