Effective workflow management with new solution 2.0 approach

General solution for workflow management
Any activity in business or project can be broken down into a series of independent tasks or steps. All the tasks are related and connected with each other. The complex of tasks and their interconnection form specific workflow. The purpose of workflow is to provide good solutions to automate business activities and make them more manageable. In classic solution or classic approach for workflow management a typical workflow is a series of tasks and procedures which pass through several stages until their completion.

Workflow management is an essential part of business and project management that provides approaches and best solutions to build a framework for implementing and managing business process and procedures within an organization. It offers a flexible solution that allows to design, analyze and exchange business processes and create complete work environment in the company's divisions. From a technical point of view, the best solutions for task management can be used to manage any sort of processes. Classic solution makes this possible and allows to arrange workflows of any difficulty and complexity. Classic approach provides general solution for resolving the following aims:

• Arranging activities and dividing them into sorts of workflows
• Specifying each job sort with simple elements (tasks)
• Setting interconnections between simple element of each sort of workflow

At first sight on these aims the simple solution provided by classic approach covers all aspects of workflow management. This simple solution allows to arrange processes and build effective work environment. However, contemporary business practice dictates more and more challenges which the simple solution of classic approach cannot meet, and that's why this approach no longer provides best solutions for organizations.

Modern challenges of workflow management
Contemporary business practice shows that it is not enough to divide the processes into various workflow types with specific series of interrelated tasks. A new vision on workflow management establishes new standards of right solution for workflow management and points to the following aspects:

• In companies there should be introduced templates to simplify complex processes
• Workflow templates should be customized. This gives deeper understanding of task management. Then tasks can be more effectively matched to the peculiarities of workflow

Software systems are further becoming increasingly complex. They must give prime solution to resolve more complicated tasks of workflow management. To cope with this, the systems combine new trends of modern vision on management. These systems try to bridge the gap between various processes in the company and create key solution for common work environment. General solution of traditional approach is no more effective with modern management systems. This gap arose as the company business practice became more complicated and complex. These processes became more diversified and structural. The number of workflow tasks increased, and the complexity of their interconnection moved to higher level. In this connection new solution 2.0 approach was developed to provide right solutions for contemporary management.

New solution 2.0 approach
Toady's workflow management systems based on right solution 2.0 approach provide complete solutions and a new vision on the business management. For companies which use key solutions of such systems the workflow patterns have become a standard way to arrange, manage, control and evaluate business processes. They gain benefits from prime solution of the systems by introducing strict coordination and standardization of the workflow sorts into business practice. Classic solution for management often involves a variety of tools and techniques that allow to represent a process as a set of tasks with possibility for scheduling, tracking and reporting. In new good solution 2.0approach the management brings more benefits for the company, and effective task management becomes integral part of it. New solution 2.0 approach allows to break down processes into simple tasks with further possibility to customize task statuses and match specific procedures to work environment of the company or its organizational unit. For example, to make workflow of Sales department more effective, new solution 2.0 approach allows to create tasks for each process and then match these tasks to the process peculiarity. For the product selling process there can be created tasks that consistently, step-by-step complete the process.

Flexible solution for workflow management
In VIP Task Manager software new prime solution 2.0 approach for management is realized in the Customization functionality. The flexible solution provided by VIP Task Manageris intended for creation and management of workflow in various organizations.

A company can use this software as a complete solution for creating flexible templates that match to specific processes in company's departments.

For example, by using VIP Task Manager, Sales department can divide the whole working process into several workflows such as "Transition and Payment", "Product Sales", "Stock" and other. For each of the workflows sales manager can create specific tasks statuses and customize percent of completion. As an example "Transition and Payment" workflow may have such task statuses as "Invoiced", "Cancelled", "Paid", and "Put on hold". The key solution and idea of VIP Task Manager is to create basis for customizing multiple kinds of job to match requirements of specific work environment in the company.

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