Event management solutions

Here, in this article we are going to outline the main principles which are used to evaluate event management solutions – software instruments designed to be used by professional task organizers and by those who want to arrange workflow of their organizations in effective manner by improving time and work planning approaches. Event management business today is a growing industry, because due to the lack of free time, many people prefer delegating organization of their personal events like weddings, anniversaries, parties etc. to persons who professionally undertake this along with acting in business event sphere, taking care of conferences, symposiums etc. Usually these professionals work in assistance of their teams, realizing business plans . There are many solutions (software) created to help these organizers in planning their tasks , goals, and timelines, allocating resources in the right manner, along with sharing these tasks with teammates. Let’s consider qualities that identify effective event management solutions through taking specific example (VIP Task Manager).

• Tasks – and resources :

The most part of functionality of event management solutions is dedicated to working with tasks as logical pieces of the entire working plan. Systematized sequence of tasks forms up the business plan that represents all activities necessary for holiday organization. What functions are important for software to streamline working with tasks ? First of all, it is necessary to have means for clear setting the tasks, describing them with multiple attributes, comments and notes, along with setting up their order and target dates. In VIP Task Manager you can formulate tasks through inputting their custom and standard attributes like due dates, priorities, costs etc. 

• Event management to do lists – delegate work to teammates:

Then, when the main plan of tasks is ready, it is necessary to allocate these tasks among to-do items for performers. This is a process of specifying workloads and it means that each particular task should get an assignment – to be identified as a part of to do list of appropriate team member. In other words software for event management should give possibilities for assigning tasks and creating individual to do lists along with providing control over them. In VIP Task Manager, this is realized through the mechanism of task assignments, so team members can use Task List mode of the software to see all jobs and commitments assigned to them.  

• Event management notes – making and sharing records:

For better specifying tasks assigned to performers, it is necessary to input guidelines and tips which outline some requirements and specifics. Usually, the main problem is communicating such notes to those who should use them – to actual task performers, but in good event management solutions like VIP Task Manager this problem is solved through special capabilities – each task has Comments and Notes sections that are used for inputting and sharing different notes

VIP Task Manager is client-server software that will help you in allocating and managing your resources , because it features Task Tree to sub-divide your event project into smaller elements. This software creates a shared virtual environment where all team members can manage and report their tasks according to their responsibilities and roles as well as business managers obtain a centralized position to assign and supervise tasks and jobs. This tool is not an open source solution, but it is software that can be easily customized by any person who possesses just basic IT skills.