Job tracking system vs. tools

The term job tracking tools refers rather to single-user products, while the term job tracking system is a multi-user solution for enterprise team management. Such tools usually work independently on personal computers, and can be helpful for standalone workers for managing progress on their own tasks, while those system is an integral IT solution interconnecting multiple employees in terms of their duties, under supervision of authorized managers. Theoretically, if to make multi-user tools interconnected between each other through a centralized server, then users of these tools would be able to exchange and share their information – such a solution can be called online solutions (“online” means “real-time”).

The point of all those systems is providing team superiors with relevant information on what is happening with supervised tasks. This can be formulated trough the following:  

Job tracking system should include a set of instruments and mechanisms allowing supervisors to:

• Delegate and assign tasks to team members (employees)  
• Get reports on employees performance
• Provide feedbacks on obtained reports
• Overview general and detailed picture of progress 

All this can be realized with a help of sharable  spreadsheet template , giving framework for describing and explaining tasks.  Spreadsheet  is a computer-based instrument showing you the list of jobs assigned to different performers. The point of  spreadsheet  is showing any number of columns outlining all possible job parameters, so this  template  can provide you with the fullest job picture of any complexity.

 Content of such a task monitoring spreadsheet can be updated in real-time regime with a help of connection to the shared database containing all work information, through retrieving and displaying the latest data to show you current status of all supervised jobs. Of course spreadsheet is not the only template , there are several main types, for example tree-like and calendar (schedule) templates . Let’s consider specific example of special job planning program.   

VIP Task Manager is client-server system that can improve communications within the project team in terms of multiple tasks, time and personnel management, working process scheduling and controlling, simple document sharing etc. You can use three different adjustable templates (Task list, Task Tree, Calendar) to switch between them in order to get the fullest picture of the project situation. This easy-to-use software is not an open source package , but ready-to-go solution that doesn’t require any advanced IT skills to be configured. This is not free system , but commercial software with effective support and regular updates. You can download it and establish multi-person regime of collaboration just in several minutes though deploying this software in client-server manner over your corporate LAN.