Project Management & Team Organization: essential stages, tasks and specific tool to manage

Efficiency of the project management team organization directly influences all other areas of the project performance, so if the project team is somehow poorly organized, then a wide range of other resources (such as time, money, equipment, etc) get in real danger to be misused or mismanaged.  It stems from the early beginning of a project (initiation stage) when the team structure gets initially designed and keeps being continually developed during later stages.

team composition, strategy and selection

 Once the layout of major and auxiliary roles is designed, so managerial interrelations are properly designed, it is necessary to amplify the project management team composition by filling the vacant roles with appropriate executives. It is very important to elaborate correct team strategy to suit the requirements and specifics of the project, so staffing policies can be aligned with them without any fails. This team strategy should guide the process of the team selection when the candidates for vacant positions need to pass certain tests to prove their capability of being assigned to these roles.

team formation, introduction and motivation

Once a process of initial team formation is formally finished (all staff members were recruited), the critically important stage begins. Now, the project managers have to carry out the team introduction – they help people to take a closer look at each other (so they start a process of teambuilding), and actually introduce everyone to their duties and tasks. On these steps the conception of team motivation gets finally adjusted to personal traits of every team member (individually-oriented attitude to motivation).

: team evaluation, growth and management

As soon as the team gets ready to work at full blast, it is necessary to control its activities to make sure that everything goes really well. For this purpose, the process of team evaluation is operated, because it allows managers to analyze performance and productivity of each individual in the team, so everyone can be approached in a specific manner (properly stimulated, remunerated, promoted, etc). Once the project or business activity is about to be extended (to grow) it is important to ensure smooth and seamless team growth, so special policies should regulate how new people will be integrated into the existing team in manner not hampering the job’s progress. 

The entire process of team creation and management (formation, introduction, motivation, evaluation, growth, etc) can be easily managed with a help of special team organization software such as VIP Task Manager. This client-server tool is designed to help you in planning, assigning and controlling tasks in the team of concurrently working users.