Project schedule tasks to deliver and maintain effective timeline of the project

Project schedule tasks embrace a complete set of different activities necessary to deliver and maintain effective project schedule of tasks and objectives (the project timeline and calendar). Let’s briefly consider these project schedule tasks in this article:

• planning – the initial process of the developing, it means listing all the working activities and tasks (which should be represented on the project’s calendar) and setting them up in a simple chronological order.
• schedule – this is a process of assessing all components included into the schedule (working tasks, milestones, and stages), so that their average durations can be developed reasoning from their probable longest and shortest durations. This process requires considering risks, rating values of tasks (defining critical path), etc, so that realistic timeframes of the project can be stated.
• estimation – this is a process of drafting the schedule via mapping out the evaluated tasks and project’s stages over the calendar. This may include connecting job components with the business resources (HR, equipment, etc). As soon as the draft is prepared it can be subjected to certain profound procedures to get an ultimate refined version. 

• optimization – this is a process of profound examination of the drafted schedule to ensure that all project tasks are properly mapped out, so that all the nuances and aspects are taken into consideration. This stage includes serious project schedule analysis on work assignment – different project resources (people and technology) should be properly assigned and coordinated to match their availability and capacities (this can be done with a help of special techniques, such as project schedule crashing and leveling).

• control – this means establishing a system allowing maintenance of the schedule, making it properly supervised and monitored. This can be reached with a help of installing appropriate software system, and via regular reporting that enables comparing actual results against planned ones.
• presentation – this is a process of demonstrating to and agreeing the schedule with the stakeholders who should approve it with expertise and competence. This presentation is a final stage of the process of preparation.  
• training – after the calendar is approved, it should be represented and explained to the team. This can be done via trainings for clarifying the baseline and traits of the schedule, and integrating each business unit and worker into this plan. 

VIP Task Manager is client-server software which can be used to control business processes, projects and other staff’s activities in terms of individual tasks, KPI, business strategic goals, tracking, and other essential matters indicating your company’s efficiency. This software can be used to perform the mentioned tasks as it features sharable Calendar mode to represent tasks and timelines in different ways (for example it can effectively outline daily agenda of corporate and individual appointments for each employee, as well as the general plan).