Project vs. Event task list

Many task management techniques suggest creating todo lists and organizing tasks into categories, or task lists. As far as you use task lists for managing daily duties you feel good and quite comfortable. But when you are involved in a project or you become an assigned event planner, you need to understand how and when to use project task lists and event task lists. This article will help you understand differences between project task lists and event task lists and get a universal software solution that helps create both task list types.

Event task list for event planners
Event task list is a categorized list of tasks aimed at planning and scheduling actions dedicated to preparation, organization and conducting of events. Event task lists are created and managed by means of software. Usually such software has a scheduler view that allows displaying tasks on daily, weekly or monthly calendar. Users can design calendar for events with different durations and timeframes. Agendas are used by event planners and organizers who need to plan, schedule and conduct different events (like corporate events, parties, seminars, visits etc.).

Event task lists can be quickly outlined by using templates. Such templates are widely used by planners and organizers to create agendas which contain tasks with similar or the same parameters (like durations, due dates, assignments, priorities, etc.). Templates are great to plan and conduct events that are organized on a regular basis (like weekly meetings and conferences, typical webinars and presentations, etc.).

Project task list for project managers
Project task list is a hierarchical list of tasks and jobs that you can use to build a tree-like structure for a project or its parts (subprojects) to provide a detailed view of the project work being accomplished to achieve goals, gain benefits, and deliver results. Any project task list sample gives an understanding of what product is expected to be produced and delivered and within what deadlines project tasks are planned to be accomplished. Project plan task lists are usually created and managed by means of computer program. Project managers use such software to set goals, define deliverables and plan timeframes.

Like calendar task lists, project task lists can be quickly and easily created by using templates. Many project task list templates (ex.: project task list Excel file) allow performing calculations and using formulas to define initial parameters and plan initial values for new projects. Any project task list example can be shared with team members and those people who are involved in developing and approving tasks and jobs for new projects.

Differences
If summarizing information about both types of task lists, the following differences can be listed:

VIP Task Manager is a task list project management solution that is best for managing project task list, scheduling tasks by various parameters, creating project task list templates, and sharing information between multiple users. The software solution is also good for preparing, scheduling and conducting events by creating event plans and calendar lists.

You can download a free trial copy of the software to test its functionality, create calendar , share information between several users, and export agendas from VIP Task Manager to Excel templates. The trial copy is available for free during 30 days

Read also a new article about process management - project management client-server software for Windows