Software systems for automating project processes

The main purpose of software systems for automating processes is assignment of tasks to employees, task processing, task history saving, assignment responsible persons and tracking of task performance through local network or Internet. Such a system allows managers to assign tasks and control them remotely through email alerts.  Introducing control systems into organization will allow the project managers to completely supervise work quality and efficiency of the employees involved in project implementation. The system will help you considerably to increase an overall performance of the project (enterprise) and to simplify monitoring of task accomplishment.

The project automation systems like VIP Task Manager should facilitate planning company resources and managing employee performance. In such systems the following functions should be realized:

• Creating various types of workflow for tasks
• Easy and quick allocation tasks to users
• Efficient control over task performance
• Supplement of comments, notes and attachments to tasks
• Quick information exchange
• Protected access to project database

A system that corresponds to mentioned requirements gives an opportunity to carry out analysis of employee productivity. The software application enables to accomplish versatile control over responsible executors and also to prevent shortcomings on any stage of management. These capabilities significantly encourage in increasing work efficiency of the company as a whole. VIP Task Manager will facilitate you to put activities in order with your projects and essentially reduce time you spend for the various actions concerned with projects. This task management software allows to establish interactions between the manager and the employee more convenient and productive.

VIP Task Manager has the following advantages:

• Easy customizable interface

VIP Task Manager has user-friendly interface with capabilities to save your column layouts. This will facilitate you and your employees quickly to be guided in large projects with a great number of tasks. The system of task filtering make it easy to filter and sort tasks by any task attribute like priority, status, due date, owner, resources, department, etc.

• Customized task workflow

The software allows to create customized workflows for task statuses. Besides default task workflow you can add new workflow with your own task statuses. This will make your projects more flexible and resource oriented. You can assign specific workflow type for each project group or department and so efficiently allocate tasks among employees.

• Improved resource management

VIP Task Manager allows to add and manage resource of a project using Resource List View . When you register a user in database you specify user's details like name, position, department, email address, telephone number and password. You can also define the user's role in the project (role is a set of permissions to a task or task group ). The system of automatic notifications will alert you on any task related events occurred in the system. So you will be well aware about project performance and able to make appropriate resource management according to ongoing project progress.

• Documentation of project

In VIP Task Manager you can add any type of project document (e.g. documents in MS Word, Excel, Power Point, PDF format, graph format, etc. ) or set a link to it. This will help you keep various project documents within single database. To enclose a file you need to use "Attachment" option of a task. Once you attached a file to task, you can share it between users by using Permissions panel.

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