Work plan management – basics and effective software

Work plan management is a complex of methods that allow administering this plan (composing, evaluating, optimizing, communicating, changing etc), so the working process driven by this blueprint can be accomplished with the maximum of efficiency and with the minimum of troubles. It is the task of project managers who supervise the entrusted projects to achieve goals through the best possible allocation of powers and resources. Essential part of work plan management is elaborating the basic structure – the principal framework used to outline the main project elements (the main stages and main tasks), so then this work plan structure can be supplemented with more details. In order of job preparation, to outline the project framework you can use a matrix – special document-template, helping to describe the model though filling essential document sections. Using a matrix is a method of standardization to facilitate development as well as making easier the entire work plan management .

In big organizations the work plan development may be arranged on a competitive basis. Before to accept a certain agenda to apply it practically, the best model should be selected and approved by the authorized corporate decision-makers who can give their competent opinion on the given proposals to select the best one among them. In order to evaluate different proposals provided by different teams or individuals, special competitions (tenders) can be arranged through audition and consideration of the presentations prepared by their authors.

Each work plan presentation should provide a brief agenda review to prove that this sample is the most reasonable and effective. According to results of such tenders the best solutions and ideas can be selected and combined into one ultimate solution, or just the best work plan sample can be accepted. When the best work plan is selected and approved, the goals and details can be explained and clarified to other team members through special work plan trainings.