Overseas department staff

The overseas department team is committed to providing supportive, representative and coordinating functions that enables to realize full potential of the company. The staff members work collaboratively with each other to generate effective solutions for strengthening the company position at international level, creating beneficial relations with foreign partners and supporting export/import operations. The overseas department may include the following staff members:

• Department Manager
• Foreign Branches Coordinator
• Official Representative
• Department Specialists

Manager of Overseas Department
This person controls and oversees all foreign operations of the department. The department head creates strategic plans and sets long-term objectives. He defines and specifies the full scope of the department activities, including task scheduling, resource assignment, collaboration management and reporting. The main responsibilities of the department manager are:

• Acting as an activity supervisor to all employees of the department
• Developing the department strategy and planning activities
• Watching current status for all overseas operations
• Acting as a representative of the department

Foreign Branches Coordinator
This is an employee who controls and monitors activities of foreign branches of the company. Although large corporations and companies which have overseas subsidiaries and representative offices provide managerial authorities at the local level, they feel necessity to coordinate the overseas branches and align their activities in compliance with strategic plans and objectives. In this context the foreign branches coordinators are responsible for these tasks:

• Monitoring activities of the company's overseas branches
• Providing legal and financial advice for the branches
• Gathering activity reports from the foreign subsidiaries

Department Specialist
These employees perform orders and instructions of the department management. Specialists of the overseas department are responsible for everyday department's works and jobs, including the following:

• Contacting suppliers and customers to resolve ongoing issues
• Drafting and preparing documents for overseas activities
• Checking current statuses of shipments and collaborating with logistic team
• Sending required information and reports to the department manager

Official Representative
As the company is involved in international relations, it requires an employee to manage partnership and fulfill the representative functions. The function of Negotiations and partnership management is laid on the representative officer who takes care of the following responsibilities:

• Representing the company on meetings, international forums and conferences
• Organizing foreign visits and holding negotiations with them partners
• Promoting products and the company's image at international level in cooperation with marketing team
• Discussing new channels and methods for using the company potential on international markets

Creating overseas department resource list
Resource list is a detailed list of all employees who work at the overseas department. This is the way to arrange the department staff members by their positions and roles in the foreign activities of the company. VIP Task Manager software has Resource List view where the department head can create a staff list and add the employees specifying their names, positions, contact information, and other. Each worker of the overseas department gets a resource name in VIP Task Manager which means a user account. The workers can log into the department database and access tasks depending on assigned privileges.When the department manager creates a new staff list in Resource List view, he can use Roles Panel to set up permissions for each employee to tasks and categories. Roles can be assigned to the employees according to their duties and responsibilities. For example, in staff list of the overseas department there can be created such roles as 'Manager', 'Specialist', 'Coordinator', and 'Representative Officer'.

1. >> Overseas Department Staff
2. Overseas department functions and workflow
3. Negotiations and partnership management
4. Export and import operations support
5. Foreign branches management