Process Improvement Department

Such a department can be formed in medium and large organizations with a purpose of refining and improving their current business processes, in order of continuous making organization’s activities cheaper and better. Usual activities of process improvement teams embrace accurate documenting, measuring, monitoring and analyzing the set of business processes running within the enterprise. The process improvement director assists company management in solving the challenge of researching and deploying the best industrial practices (or designing specific custom solutions) related to streamlining business processes. Regular process improvement approach can bring much profit to organization, because this opens a great potential to save much of company’s resources while continually increasing efficiency and quality .

It is extremely important for a good process improvement specialist to study and approach business processes pragmatically and efficiently in terms of well-defined criteria and measurements. The core of their job comprises quantifying and qualifying business processes, studying and monitoring their inputs and outputs, establishing and evangelizing the best industrial standards, objectifying and rationalizing business process improvement opportunities and areas, etc. Let’s consider some process improvement roles that can be assumed in such a department:

• Process improvement analyst – industrial expert who skillfully learns and monitors business processes in terms of their design, practice, risks, metrics, entry conditions, exit conditions, prerequisites, tools and techniques. He discloses and highlights business process’s defections, its ineffective segments and elements, inappropriate outputs and links, risky areas and bottlenecks, provides expertise on process improvement opportunities and feasibility, etc.
• Process improvement engineer – industrial specialist who possesses in-depth understanding and knowledge of business processes he undertakes to design and to work with. This specialist provides all-embracing expertise on process’s particular segments and elements, as well as on the entire process, for the purpose of determining ways of how the subjected business process can be simulated, redesigned, re organized and properly managed in order of rectifying problems and streamlining it upward to technological and methodical excellence .
• Process improvement manager – this role is established to coordinate and control arrangements and policies taken in order of practical deploying enhancements invented, rationalized, and accepted for different business processes. He compiles and analyze s essential business data pieces to evaluate and conclude how effective the implemented improvements work. He closely co-operates with the process improvement analysts and engineers to determine, analyze and rate available improvement opportunities and process improvement methods to recommend them to company’s management as worth of investing and using, and to get proper resources assigned.
• Process improvement facilitator – this role refers to process of on-the-job evangelizing of the new standards and methods applied. He provides practical assistance and consulting to process’s immediate participants on mastering new methods and attitudes, so that they can be seamlessly adapted and used in practice without long and difficult period of acquisition.

There are different process improvement strategies which can be applied in different situations and companies, but all of them can be managed with a help of special software such as VIP Task Manager. This tool can help you to rectify ineffective processes that can impact the organization ’ s ability to succeed. It will help you to guide and direct your team in seeking solutions to optimize quality, speed and costs of your business processes to make them able to deliver excellent results to your organization and your end customers . VIP Task Manager is a client-server program that enables you to monitor process improvement KPI and plan/control/report tasks for business process improvement .