Project management group software

Using project management group software (aka "PM groupware") in challenging project environments becomes one of the necessary conditions for achieving success. Teams and collaborative groups of PMPs need to use such software to establish project management group processes, keep track of performance, and use success metrics to measure project progress and efficiency. Collaboration, benchmarking and shared understanding are three key advantages that people gain from using powerful software systems for development and control.

 The key goal is to provide project participants and teams with a system of effective tools for managing teamwork in a constantly changing project environment. Staff members employed in your projects will be enabled to act as a collaborative team which is ready to share knowledge, work on achieving shared goals, and use communication channels for instant project data exchange.

 By using powerful functionality of PM groupware, you can plan projects and establish process quality control. There’re a set of tools that help your team to complete collaborative project goals. Here’s a brief description of these tools:

• Planning Tool. The first and foremost task of any project manager is to plan a project. When you start a new project, you need to develop a sample plan and specify tasks for implementing this plan. With help of Planning Tool you can use templates and to-do lists for planning your project by phases and stages. You can build a hierarchical structure that determines key tasks for implementing your PM plan.

• Scheduler. Any effort turns into an endless process if no specific timeframes and deadlines are set. To make your PM plan goal-oriented, you need to set due dates for each task specified in the plan. Scheduler Tool of PM groupware will help you create project management group calendars for your project, set deadlines for tasks, and determine strict timeframes for each of the goals specified in your PM plan.
• Tracking Tool. Managing a project becomes ineffective and even turns into a disaster if no control tools are used. Effective implementation of your PM plan requires you to use Tracking Tool o keep track of project progress, measure individual performance of each team member, focus on success criteria of each project stage, and control process quality.

• Reporting Tool. It’s hard to make a project summary and state project success or failure without using reports. At the end of each project stage you can use Reporting Tool to develop reports that summarize results of your project, show overall project performance and state whether expected deliverables are achieved. Using reports allows you to review every project management group assignment and find out why your project has succeeded or failed.

 These were key tools. VIP Task Manager features similar tools allowing you to establish teamwork, manage collaborative groups, and keep track of performance.

In VIP Task Manager these tools are Task Tree (Planning Tool), Calendar (Scheduler), Filters (Tracking Tool) and Reports Builder (Reporting Tool). VIP Task Manager offers a set of team interaction tools that help you manage the entire project life cycle. In VIP Task Manager, each member of your team can use an authorized login system to access personal data. Through using Permissions functionality of VIP Task Manager, you can create a shared database (similar to MS SharePoint technology) and each team member can use his/her login name to access this database and view project data (according to particular permissions set for every database user).