Project Management Steps Software

Project Management Steps software is a program that can help project managers to maintain higher efficiency on their activities throughout the entire project lifecycle. These project management steps (stages) include the following matters: 1) Initiation 2) Planning 3) Execution 4) Control 5) Closure. All of these classic stages are necessary for successful driving a job (completing the work and getting results on-time, on-budget and on-quality). This article provides you with a brief summary and presentation of software product that can perfectly work for needs of a project manager (in small and medium companies) in order to govern these stages properly. Please take a look through the following Review:

• “Planning” and “Initiating” are two primal stages that can be summarized as “Constructing the Project” as they comprise activities such as:
  • Initiation: outlining the Project Scope and expectations, identifying the Key Stakeholders and Project Goals, defining the Statement of Work (SOW), outlining the Project Roles, etc;
  • Planning: composing the WBS and PBS, developing the Project Schedule and Budget, assembling the Project Team, etc;
• “Control” & “Execution” could be summarized and explained as “Delivering the Results”. They are very closely interrelated:
  • Execution: doing the working activities and identifying project progress according to system of success & completion criteria, escalating and resolving any ongoing problems, following quality requirements, mitigating the risks, etc;
  • Control: testing to make sure that all actual outputs & results are performed according to constraints stated in the Project Plan (meeting the plan, surpassing it, or failing it) in matters of time, quality, effect, etc;
• on “Completion” (Closure) are necessary to evaluate compliance of the final results and customer satisfaction, to dispose resources and funds, and of course to celebrate the success (or analyze the failure);

Functions

• Requirements – they can completely differ from project to project, from industry to industry, etc, however any good software should maintain different variations of these conceptions, providing all users with certain freedom on setting up their own processes, according to their skills, specificity, current needs, favourite techniques, etc. Good example of such software is VIP Task Manager that promotes and facilitates the implementation (setting regulations, objectives, work style, allocating specific tasks and introducing workloads to performers, etc);
• Monitor – software can work as a sole center (dashboard) giving all controls to the manager who undertakes a governing position to examine and supervise if the steps are in process according to norms assumed in their organization (regulations, corporate and industry standards, customer’s and organization’s vision, etc). VIP Task Manager can perfectly work as that software that gives a manager a set of leverages to measure, evaluate, and administer PM through all the stages;

Planning – with a help of VIP Task Manager you can outline the project as a tree-like structure (WBS of different kinds) of interrelated stages, goals and tasks (using the Task Tree mode) in terms of time, costs, etc. Such a project tree may include smart task groups (endowed with different custom fields), sub-groups, and plain lists of tasks that can be attributed with multiple parameters.

• Execution and Control – with a help of VIP Task Manager you can control and monitor multiple project tasks, individual assignments, and business processes that drive your business activities. Basically, the matters which can be taken under your control with a help of this software include the following ones:
  • Time parameters (durations, due dates, timelines);
  • Costs and budget (actual against planned);
  • Multiple assignments (statuses of tasks);
  • Tips, guidelines, instructions, etc;

Conclusion

If you wish to try out software that is friendly to needs of small business (doesn’t have complex project-oriented functionality), but is rich yet in the functionality, then you should try downloading free trial version of VIP Task Manager (30 days) and fully examine it to know if it works for your business.