Task Planning Solution

To plan tasks as efficiently as possible, you will need to be trained in task planning methodologies as well as use task management software to apply appropriate methodologies. Usually a methodology teaches you how to create and organize tasks by means of task planning worksheets.

worksheets will help you keep up with your management duties to plan tasks in an effective manner. Task planning worksheet is a document that guides you through all the steps required to describe, schedule, organize and assign tasks and jobs. If you want to plan tasks in an effective manner, the process to create worksheets should include the following steps:

• Setting objectives. You can write a one- or two-sentence description that identifies the purpose of your tasks. The description should be as concise as possible and include keywords that give an overview of tasks and address the main objectives to be met.
• Creating to-do lists. In accordance with work objectives, you need to combine all the tasks you have into lists which are called ‘to-do’ lists.
• Scheduling tasks. Task schedule is a representation of task planning worksheets in the context of time characteristics. When scheduling tasks, you create timelines that reflect tasks and jobs to be performed and completed each day, week or month. Task schedule often becomes a part of project schedule, so it’s also a critical aspect of project scheduling.
• Prioritizing tasks. Your to-do lists won’t be effective if they don’t have task priorities. Each task in to-do lists should have a priority that shows importance of this task against other tasks and helps performing tasks in proper order. You can set priorities in accordance with urgency and time characteristics (due dates and deadlines). After tasks are prioritized, priorities should be drawn on task schedule so that this schedule will give complete and comprehensive information concerning time constraints and priorities.
• Making task assignments. When task objectives are set and task schedule is designed, it’s time to make assignments and involve people in performing tasks. Task assignments should be made in accordance with duties and responsibilities of each person involved. If you are going to plan tasks for a project, human resources need to be assigned to tasks according to project roles, responsibilities and permits.
• Using templates. Templates are very convenient when you need to plan task iterations and recurring tasks. Task template is a layout which contains sample todo items and jobs to be initiated, run and completed on a regular basis, and information concerning tasks, including timelines, schedules, lists of priorities, and lists of responsibilities. Task templates can be duplicated and used each time when you need to create job sheets for a new project or business process.

To carry out all the mentioned steps, you will need to use task planning software. Such software helps completely clarify roles of people involved in planning tasks and establish communication and collaboration between these people.

Task planning software can be compatible with Windows OS (task planning software Windows compatible) and Mac OS (task planning software Mac compatible). It also can be used on laptops, desktop computers and mobile devices.

There are several types of task planning software, including the following:

• Commercial software. Traditional task planning software is distributed on commercial basis offering good functionality to schedule, track and report worksheets, todos, and action lists. However, customers have to pay for commercial task planning software prior to trying its functionality (this is like buying a CD disk in a supermarket), so customers cannot be sure completely that an example of commercial task planning software is really the solution they need.
• Free download and use. Free software usually has limited functionality that is insufficient for proper task planning. It can be downloaded from websites.
• Task planning shareware. It is the most flexible type of task planning solutions as you can enjoy evaluating its powerful task planning tools for free prior to actual purchase. It can be downloaded from websites and you can use it for free during a trial period (1 month).

VIP Task Manager is a client-server shareware solution that offers task planning tools to help you complete tasks on schedule and in a disciplined manner. The shareware can be applied to job planning andscheduling. It supports real-time user collaboration and immediate data exchange. Here are key advantages that you gain from using this shareware:

• Build todo lists, worksheets, task hierarchies and project trees
• Assign individual and group sheets to employees
• Prioritize, sort and filter tasks
• Associate tasks with files and hyperlinks
• Perform calculations in task lists (similar to task planning Excel spreadsheets)
• Allow and deny resources to review, create and edit individual and group tasks
• Export task lists from VIP Task Manager to Excel task planning templates
• Create and duplicate your own task planning templates

From this website you can download VIP Task Manager and use it for free within 30 days. Also you can download free task planning templates and checklists which are supported by the shareware.

VIP Task Manager is a client-server shareware solution that offers task planning tools to help you complete tasks on schedule and in a disciplined manner. The shareware can be applied to job task planning and organizing. It supports real-time user collaboration and immediate data exchange. Here are key advantages that you gain from using this task planning shareware:

• Build todo lists, task planning worksheets, task hierarchies and project trees
• Assign individual and group task planning sheets to employees
• Prioritize, sort and filter tasks
• Associate tasks with files and hyperlinks
• Perform calculations in task lists (similar to task planning Excel spreadsheets)
• Allow and deny resources to review, create and edit individual and group tasks
• Export task lists from VIP Task Manager to Excel task planning templates
• Create and duplicate your own task planning templates

From this website you can download VIP Task Manager and use it for free within 30 days. Also you can download free task planning templates and checklists which are supported by the shareware.