Smart Time Management Software

Smart time management software is a program that features capabilities to be used in practicing any smart skills (for example: calculation of job statistics, setting goals, using reminders, etc). Such software helps you to reach a state of “ worker” who doesn’t act aimlessly and improvidently, but follows-up any rational opportunity, pursues sense in his planning, and produces the value and profit every minute he works. The actual secrets of obtaining such smart work reside not only in using some “magic” smart TM software that will tell you what and when to do, but rather in your robust and well-disposed attitude. In other words smart time management key success principles are the following:

• Skills to visualize your goals in mind, and parse your workloads to parameterize and rate them;
• Ability to set correct priorities and find a balance between what is really important and urgent at the moment, and what can be postponed for a while (or delegated to someone else);
• Set your goals correctly (for example, using SMART goals method);
• Using different techniques, such as categorization of tasks, minimizing interruptions and risks, etc;

So what are the functions which Smart Software needs to maintain?

Reasoning from these examples we can say that such a program should be capable of certain essential features, let briefly outline some of them:

• Tools for setting SMART objectives that mean being Specific, Measurable, Attainable, Relevant (Realistic), Time-framed. In other words such software should give you some tools to do the following:
  • Plan goals in terms of their outcomes and effects (Specific);
  • Plan success rates and criteria (Measurable);
  • Plan intermediate steps (“up-going stairs”) to reach the goal (Attainable);
  • Plan doable actions in realistic terms (Relevant);
  • Plan start and end dates of actions, and due dates for the goals (Time-framed);

• Using clever methods and techniques:
  • Categorizing your working tasks in terms of their relevance (like the “GTD” requires);
  • Rating your tasks with assigning appropriate priorities to them in order to avoid or delegate something from the low-prioritized items;
  • Grouping your tasks by their values based on correlation between Urgency & Importance (like the method of “time management quadrants” requires to do);
  • Planning appropriate periods of the daytime to dedicate them to certain kinds of tasks only (to avoid any multi-tasking and to minimize interruptions on these activities);

• Employing tips from worldwide-recognized gurus; it could be a very popular method such as GTD or something else, but anyway the smart time management software shouldn’t lock its users within strict frames of certain methodology, but it should give them certain agility to synthesize suggestions from different tips;

Specific example

VIP Task Manager is a good example of such a tool that can work to effectuate all these practices and tips. Its capabilities reside in rich functionality for planning daily work and long-term tasks, setting business objectives & plans, using reminders, and sharing projects with your teammates. This tool can be used to set goals in SMART manner, to prioritize, categorize and delegate your tasks, as well as to group, sort or filter them to obtain a relevant picture of what you need to complete to reach certain results.