Time management for employees

Today, when business managers try inventing methods to increase productivity and effectiveness of their employees in order of optimizing organizational costs and maximize business revenues, one of the commonly recognized methods is reaching a better time management practice on all the levels of managerial hierarchy. Time management (TM) for office workers is an area that is worth of investments, as the higher productivity of each employee, the better is positive output from the entire company. Actually there are two essential aspects that need to be considered when trying to implement a better TM for workers: improvement of the methodical attitudes and streamlining the tools used. All the positions and workplaces in organization should be subjected to an accurate investigation to find out ways of how people working there can streamline their time management style. Besides this, special supporting tools like software products can be deployed. Let’s consider some areas of the office where it is vitally important to develop the better attitudes:

TM for managers – they are people who take considerable administrative positions in their companies and have to make lots of business decisions to ensure company’s prosperity. Proper level of job administration is especially important, because it influences the entire company’s workflow efficiency. Generally, this kind includes matters such as building proper agendas of business meetings (both with internal and external persons), analyzing incoming business information to produce conclusions on-time, studying time-related business opportunities to give appropriate answers as soon as possible in order not to miss them, observing how well some time-related commitments are performed to meet terms of signed contracts, etc.

TM for executives – these employees have quite serious level of duties and are provided with competence and authority sufficient to make certain significant decisions influencing company’s results. These employees actually drive their company to its success as each of them is a practising agent who embodies company’s “on-site” functions, objectives, policies and other things delegated to them from the higher managerial levels. Time management for executive assistants is very important as they have to decide on their individual agenda to appear highly productive – they have to show their best via correct prioritizing and planning their tasks, so that they can apply their efforts correctly to deliver expected results just on-time, meeting high expectations of their bosses.

TM for supervisors – the point of this area is delegating time-related tasks to subordinated persons. It is very important for a good supervisor to be not only a good time manager concerning his own tasks, but also concerning tasks of employees he supervises. For this purpose smart supervisor should know well the amount and character of workloads that are currently assigned to each of his subordinates, so when delegating jobs he can avoid multitasking or giving some competitive tasks, and also avoid scheduling or prioritizing conflicts which can collapse productivity of his employees, making his supervision fruitless.

TM for secretaries – people of this important office profession need to be highly organized persons as they provide organizational support and assistance to their bosses. Time management for administrative assistants includes timetable management of some tasks and commitments that their bosses have to follow, and reminding of their appointments, so that they can observe business agenda properly without any omissions. Besides this, administrative assistants may administer some informational channels and business relations lying between their bosses, company’s customers and employees.

TM for teams – as far as office team is composed of different specialists, their schedules and timetables should be properly coordinated so that people can work and collaborate in a coherent manner. In order to make time management for employees well-coordinated, you can use some software products supporting teamwork and collaborative effort in terms of tasks, assignments and schedules, such as one represented below.

Specific example of time management software:

VIP Task Manager is client-server software helping to manage project tasks – plan, assign, control and report them. This network solution is a good tool to improve time management for leaders, supervisors, managers, executives, secretaries, programmers, accountants and other office workers as it enables all people in your office to act within one time planning environment (database of tasks) where people can work with their appointments and objectives in context of Task List, Task Tree and Calendar interface modes.