Time management topics

There are different time management topics which are necessary to clarify and consider in order of getting smoothly running project or workflow in your organization. It is necessary to gradually and continually increase effectiveness of time management and decision making in your organization, so practical company’s business plans can be aligned with the best time management theories and approaches. Let’s consider some of these essential themes to know what they are about: 

Organization – the proper way to achieve a prosperous organization is to optimize and adjust all the business processes and business elements up to their highest effectuality. It is necessary to minimize or liquidate business time drains on the main business processes, so no minutes can be spent without a positive effect. One of the ways to do this is to implement the best practices of time management at every particular position and workplace, as far as good time management and productivity are two directly connected conceptions.

 Planning – planning is an indispensable part, because no progress can be achieved without good practice of time planning. It is necessary to teach every professional in your organization to deal with time properly, as with a valuable business resource which is available in a very limited amount, and cannot be squandered, but should be carefully allocated, so that every minute is engaged in producing value.

 Multitasking – one of the purposes is fighting against time wasters, so that specialists can normally concentrate their attention at major working activities. One of the main time wasters in business practice is multitasking which appears when one person is involved into miscellaneous tasks concurrently, so he cannot keep his mind and efforts on one major activity to finish it off, but disperses his resources on different tasks which usually remain half-done.

 Goal-setting – if you want to see a purposeful, mobilized, results-oriented and consistent working process instead of amorphous activities with poor outcomes, you need to set objectives correctly. If you want to see your people effective and vigorous, you should encourage and drive their activities towards clear, definite and measurable business goals which are well understandable and acceptable both to doers and to their supervisors. 

Motivation – one of the key ways to keep good level of time management in your organization is to stimulate your employees to be productive. There are different ways to motivate your people as there are different kinds of moral and monetary recognitions, and you need to design your own system to motivate people to make best practices a normal part of their daily work style.

Time management and procrastination – the best way to avoid delays on deadlines and rush jobs to overtake lost time is to implement anti-procrastination control which can prevent problems until they become relevant. This means necessity to implement system of alerting people of upcoming deadlines and reminding them of their commitments, so they can focus on important and urgent tasks until they become really late.

Instrument to reach the best way of time management and efficiency:

VIP Task Manager is client-server software which covers two interrelated and important areas in a workgroup – time management and communications. With a help of this tool you will easily solve a lot of problems related to job delegation of tasks, because this program supports real-time communications between employees who are interconnected within one virtual network spread over your corporate LAN. The toolset of this program includes several interface modes such as Calendar for task management and scheduling, Task List for creating and forming to-do lists, and Task Tree for managing project break-down structures.