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Always saying "Yes" may overload you
When you accept each task assigned to you, you always need to give up something else. If this 'something' has higher priority than your new task has, it will be more effective to continue your current work than give it up. When a new task comes to you, first track your task list to realize whether you have enough time to accomplish it without prejudice to more significant tasks. Doing so you will be able to concentrate your energy on urgent and important work and avoid overloading that may produce stress and reduce your productivity.
"Track your tasks before accepting new ones" To Do List
- When you are delegated a new task don't hurry up to accept it, first track your existing Task List
- Analyze your current tasks priority and think about the time that you will have for a new task
- If you are not overloaded at this moment or this new task has lower priority than others accept it
- Otherwise continue your current work and reject new task or put it on hold
- Use software to track your Task List and analyze tasks priority
Action plan
- Start your task management software
- Track your Task List to watch how many tasks you must accomplish
- Sort your Task List by tasks priority and compare them with new task's importance
- Accept new task if you are not overloaded or it is more important at that moment than others
See also:
Analyze completed tasks to foresee the mistakes of similar tasks in future
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CentriQS Tracking Tasks Solution Task Time Tracking in CentriQS is very flexible. Users can track time they spend on tasks both manually by entering actual/remaining task duration or adding time logs and automatically by using task timer that adds time logs when you pause or stop it. Task property "Deviation" informs users whether they are "On Schedule", "Ahead of Schedule" or "Behind Schedule" by calculating the difference between "Estimate" and "Actual+Remain". |
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